How do you host a Pony Meet?

[NovelNerd]

I have a question . . . and if I need to post this as a different topic, please somepony let me know.. It pertains to Pony Meets...

Spoiler

My assistant and I are not getting along... We're not verbally fighting, but I can just get this feeling, ya know? I'm trying my best to be friendly (I just met her a few months ago, so it's not like we've been friends forever..) and include her in the details since she is the 'assistant' but I'm getting nowhere... We've met once over lunch to discuss the Pony Meet, and she barely talked..it was like talking to crickets. She did apologize halfway through, though... so that's OK, however it's really tough.. I tried to bounce ideas off her.. And nothing. We have texted back and forth with a little more success..  She has helped look into venues, but she only looked into one, and that was because her sister works there.. hrm. I asked her yesterday for help with the cost of the venue that I really like and she ignored my question.. like she didn't want to help monetarily. I personally would think that the assistant, whoever it is, would be kind enough to help with even $10, $20??  Our personalities are different, definitely, but it's like I'm really doing all the work and she just has the title at this point. What do I do?? I can't tell her she can't come....She knows most of the details already (except time). She has agreed to bring prizes, so that's good. I'm not complaining, I'm just feeling kinda overwhelmed and in need of support. My mom has shown some interest, but not sure if she could get off that Saturday to help. I guess I just lock down the venue and continue on as I have been doing?

I've never hosted a meet before, but I could see this going two ways depending on how you are confrontation wise. 1) I would talk to her and tell her if she is going to be an "assistant" she needs to help you more or 2) say nothing, plan the rest without her and then if you do it again don't have her help.

[Sweet_Stuff]

Thanks, Maddie. This is my first time hosting! I'm thinking of all options that I could do..

[thesugarpuppie]

I agree with Maddie.  I think of it like group projects in school because there's always someone who's eager to help until the real work starts.  And doing it that way means that you don't have to worry about how she's going to react.  Though in all honesty, I'd be that person who would hint and hint and then just come out and say well, I guess I'm going to have to assign a job if you won't take one and see what happened from there and if I had to do it alone, they'd see why they weren't allowed to help again.  It could be that she'd just back away, but you never know.  I hope it works out.

Hi, lostpony.  I think the main way to do it is to look here on the boards.  At least that's how I found out about the one nearest to me.  Cons are another story and mostly for the G4 collectors/bronies.  The only big one I know of is the MLP Fair which covers all generations. 


Some of these ideas really make me want to do a Ponies in the Park sort of meet up, but I don't know how that would work out.  I just picture displays being knocked over by the wind every time I think about it.  Though I guess I could do a big tent/pavilion thing.

[Galactica]

Re venue-

You should look into library spaces-  they are free, there are often large rooms available, you can usually book them in advance online, and most libraries allow food and drink. 

That is what we do for the NW Pony Party (although a couple of times we had it at people's houses, the library spot we found seemed to be the easiest for the most amount of people)

[Sunset]

Re venue-

You should look into library spaces-  they are free, there are often large rooms available, you can usually book them in advance online, and most libraries allow food and drink. 

That is what we do for the NW Pony Party (although a couple of times we had it at people's houses, the library spot we found seemed to be the easiest for the most amount of people)

Just make sure you check the rules at your local library.  Every library is different.  Mine, for example, does not allow selling. So it would have to be a swap only meet or people would have to do any buying/selling off the premises.

Post Merge: March 24, 2016, 05:21:16 PM

I have a question . . . and if I need to post this as a different topic, please somepony let me know.. It pertains to Pony Meets...

Spoiler

My assistant and I are not getting along... We're not verbally fighting, but I can just get this feeling, ya know? I'm trying my best to be friendly (I just met her a few months ago, so it's not like we've been friends forever..) and include her in the details since she is the 'assistant' but I'm getting nowhere... We've met once over lunch to discuss the Pony Meet, and she barely talked..it was like talking to crickets. She did apologize halfway through, though... so that's OK, however it's really tough.. I tried to bounce ideas off her.. And nothing. We have texted back and forth with a little more success..  She has helped look into venues, but she only looked into one, and that was because her sister works there.. hrm. I asked her yesterday for help with the cost of the venue that I really like and she ignored my question.. like she didn't want to help monetarily. I personally would think that the assistant, whoever it is, would be kind enough to help with even $10, $20??  Our personalities are different, definitely, but it's like I'm really doing all the work and she just has the title at this point. What do I do?? I can't tell her she can't come....She knows most of the details already (except time). She has agreed to bring prizes, so that's good. I'm not complaining, I'm just feeling kinda overwhelmed and in need of support. My mom has shown some interest, but not sure if she could get off that Saturday to help. I guess I just lock down the venue and continue on as I have been doing?

I've never hosted a meet before, but I could see this going two ways depending on how you are confrontation wise. 1) I would talk to her and tell her if she is going to be an "assistant" she needs to help you more or 2) say nothing, plan the rest without her and then if you do it again don't have her help.

If it were me, I would do #2.  I'm not good with confrontation.  Sweet Stuff, let me know if I can help with anything.  I can definitly be there early to help set up.

[Sweet_Stuff]

Ok, cool! ..Sending you PM

[thesugarpuppie]

Re venue-

You should look into library spaces-  they are free, there are often large rooms available, you can usually book them in advance online, and most libraries allow food and drink. 

That is what we do for the NW Pony Party (although a couple of times we had it at people's houses, the library spot we found seemed to be the easiest for the most amount of people)

That's one I'm still looking into.  The ones where I live only have one that's open on Sunday and every event has to be open to the public.

[Galactica]

Re venue-

You should look into library spaces-  they are free, there are often large rooms available, you can usually book them in advance online, and most libraries allow food and drink. 

That is what we do for the NW Pony Party (although a couple of times we had it at people's houses, the library spot we found seemed to be the easiest for the most amount of people)

That's one I'm still looking into.  The ones where I live only have one that's open on Sunday and every event has to be open to the public.

Surprisingly, being "open to the public" isn't a big deal.  So technically, if someone was at the library and wanted to join the pony party - you couldn't keep them out-  but then why would you right?

Last year the only pony party crashers were a 7 year old (approx) girl and her mom-  she wanted to look at the ponies.  She even talked her mom into buying a couple and they stuck around long enough to do the coloring contest.  Of course we didn't mind them coming ;D

[Sweet_Stuff]

Re venue-

You should look into library spaces-  they are free, there are often large rooms available, you can usually book them in advance online, and most libraries allow food and drink. 

That is what we do for the NW Pony Party (although a couple of times we had it at people's houses, the library spot we found seemed to be the easiest for the most amount of people)

That's one I'm still looking into.  The ones where I live only have one that's open on Sunday and every event has to be open to the public.

Surprisingly, being "open to the public" isn't a big deal.  So technically, if someone was at the library and wanted to join the pony party - you couldn't keep them out-  but then why would you right?

Last year the only pony party crashers were a 7 year old (approx) girl and her mom-  she wanted to look at the ponies.  She even talked her mom into buying a couple and they stuck around long enough to do the coloring contest.  Of course we didn't mind them coming ;D

Hehehe, that's so cool!

[thesugarpuppie]

Re venue-

You should look into library spaces-  they are free, there are often large rooms available, you can usually book them in advance online, and most libraries allow food and drink. 

That is what we do for the NW Pony Party (although a couple of times we had it at people's houses, the library spot we found seemed to be the easiest for the most amount of people)

That's one I'm still looking into.  The ones where I live only have one that's open on Sunday and every event has to be open to the public.

Surprisingly, being "open to the public" isn't a big deal.  So technically, if someone was at the library and wanted to join the pony party - you couldn't keep them out-  but then why would you right?

Last year the only pony party crashers were a 7 year old (approx) girl and her mom-  she wanted to look at the ponies.  She even talked her mom into buying a couple and they stuck around long enough to do the coloring contest.  Of course we didn't mind them coming ;D

That's a good point.  I hadn't thought of it like that.   -reviving the post because I'd gotten busy and kind of forgot about it.  I'm still really interested in doing this.