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Yes!If it's ok, I can pm you! I've been working on a blog covering a lot of this stuff to help collectors, and non collectors (re-sellers) so they can sell ponies to happy buyers. So I've written up a lot about these topics, they're just not finished/edited yet. I can show you my system for organizing. for the trading post and arena I keep an excel sheet so I know when I shipped, to whom, what they've bought. Ebay is easier in that sense as your account is nicely organized as a seller and I can show you a pic of my sales binder that I keep things like postal receipts in.
You know the "crazy toy dealer" stereotype? You know why they get like that? If you make this stuff your business, in order for it to make you a profit (because of all the hidden costs) it has to be your FULL TIME job and you work 12-14 hour days, not always including the commute time! I'm not trying to discourage you because yes, it does look like fun! But know what you're getting into...